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BARTI    |

Dr. Babasaheb Ambedkar Research and Training Institute

(An Autonomous Institute of the Department of Social Justice and Special Assistance, Government of Maharashtra)

Scanning and Digitization

About the Department

In October 2014, BARTI started a dedicated department of Scanning and Digitization by the order of Hon’ble Mumbai High Court after the petition No. 2760/2012 filed by Mr. Anil Gawali against Maharashtra State Government. This petition was filed by Mr. Anil Gawali as his caste-validity case-file (record) could not be traced at concerned authority.

The vision of this project was to make the digitized data of all the decided cases (documents) by 15 Divisional Caste Scrutiny Committees across the Maharashtra state and making archival of this data and authorizing its access to the concerned authorities.

Currently over 10 lacs files has been digitized by this department.

Following are the different programs under the department:

Scanning and Digitization

Pre- Scanning

  • Records are cleaned
  • Paged are arranged in a prescribed sequence
  • A 26 Digit Unique id created for each case and unique id is pasted on it.

Scanning

  • Each lot is scanned and a lot consists of max 50 files.
  • Scanned data is in pdf format.
  • Scanned lots are uploaded in the S&D Application.

Data Entry

  • With the help of PDF, data entry is done.
  • There are 14 fields to be field.

Quality Control 1 & 2

  • PDF and Data Entry of each filed is checked and rectified if needed.
  • In Quality Control-2 only 5% of the locked is checked.

Post Scanning

  • Each filed is attached with a summary of the same.

Data and Record handover

  • After completion of the committiee phase, the physical record is handover to the respective committiee.

 

Scanning & Digitizion Lots Count(as on 31-12-17)

S.No.

Committee Name

Total Lots

Total Files

Remark

 1  

Pune Division Committee No. 1,Solapur

 

1032

 

33643

 

Phase I completed

 

Pune Division, Committee No.2, Kolhapur, Satara,Sangli

 

1682

 

79120

 

Phase I Inprocess

 

Pune Division Committee No. 3, Pune

 

3665

 

148608

 

Phase I to VI completed

 

Kokan Division Committee No.1,Raigad,Thane

 

1654

 

69308

 

Phase I to III completed

 

Kokan (Mumbai) Division Committee No. 2, Ratnagiri,Sindhudurg

 

525

 

19852

 

Phase I completed

 

Kokan Division Committee No.3 Bandra

 

528

 

24224

 

Phase I completed

 

Nashik Division Committee No.1,Nashik, Ahmadnagar

 

1473

 

70676

 

Phase I & II completed

8

Nashik Division Committee No.2,Dhule, Nandurbar,

Jalgaon

 

1034

51218

Phase I & II completed

 

Amaravati Division Committee No. 1,Amaravati,Yavatmal

 

881

 

21515

 

Phase I completed

10   

Amravati Division Committee No.2, Akola, Buldhana,

Washim

 

939

 

37801

 

Phase I completed

11

Aurangabad Division Committee No.1,Aurangabad,

Jalana, Beed, Parbhani

 

1659

62842

Phase I to IV completed

12   

Aurangabad Division Committee No.2,Latur,Hingoli,Osmanabad, Nanded

 

2810

 

128259

 

Phase I & III completed

13

Nagpur Division Committee No.1, Bhandara, Gondiya,Wardha

 

2507

107343

Phase I  & II completed

14

Nagpur Division Committee No.2, Chandrapur,Gadchiroli

 

1823

77348

Phase I & II completed

15

Nagpur Division Committee No.3, Nagpur

1530

73206

Phase I completed

 

Total Count

23742

1004963

 

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